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Managing Records of the Annual Conference and Local Church

Managing Records of the Annual Conference  [Word Version]

Managing Records of the Local Church  [Word Version]

The General Commission on Archives and History makes these guidelines available to facilitate the planning and creation of retention schedules for your annual conference and the local church. They are available in two versions: pdf for formatted viewing and printing online and as an MS Word document. Both versions can be downloaded and printed out. To read the pdf version you will need Adobe's Acrobat Reader version 5 or later. If you don't have it you can download it for free at

There is also a small set of Guidelines suggesting the type of records which should be kept from closed local churches.  These Guidelines are also available in Word version. 

In addition, we are now offering basic guidelines for managing and preserving electronic records.  This is still a developing area.  The guidelines are meant to offer some information on the basic management of your electronic records while offering some thoughts for the long-term preservation of the same.  And remember recommendations in the Records Guidelines apply to all records regardless of format.

Just click on the Guidelines and Publications link at the left to look at all of our Guidelines or follow the link here for our retention schedules for the annual conference and the local church.

If you have any further questions please feel free to contact us at: